Whitepay is responsible for your Personal Information made available or generated in relation to your use of Our Website or within any contact We have established with you.
Personal Information collection
Whitepay gathers certain personal information and data when you use Our Website ("Personal Information").
You may refuse to provide such Personal Information and/or decide to give Whitepay any other non-required data.
In case you refuse to provide to Whitepay your Personal Information, you may not be able to access or use all of the features of Our Website.
While providing access Our Website Whitepay may collect the following Personal Information from you:
- "Personal Information" such as name, email, contact details or any other personal content that you provide to Us whether through a form or field on our Website or any other communication (e.g. email, phone, post, etc.).
- "Technical Information" such as browser type, operating system, device type, IP address, and other similar technical information typically received from a browser or device automatically when visiting or interacting with Our Websites. This may include the referring URL that led you to Our Website.
- "Usage Information" such as the pages you visited on Our Website, where you clicked, searches performed on Our Website and other similar information related to how you have used Our Website. It may also include information related to whether you receive, opened or clicked on any links in an email sent to you.
- "Customer Support" - We may collect any additional information you disclose to our customer support team.
Whitepay reserves the right to collect any other data, including data that can be not Personal Information but can be treated as such when combined with other Personal information, such as:
- country of residence;
- telegram or other messenger ID/username;
- postal address, zip code;
- your location/timezone information;
- your website/social network profile information;
Whitepay may also obtain information from other sources and combine that with information that is collected through Our Website.
When you visit Our Website, Whitepay automatically collects the Personal Information sent to Whitepay by your computer, mobile phone, or other access devices. Whitepay collects information that your browser sends whenever you visit a Website ("Log Data").
This Personal Information may include:
- your IP address;
- device information including, but not limited to, identifier, name, and type, operating system;
- mobile network information;
- standard web log information, such as your browser type, browser version and the pages you accessed on the Website, access times, website navigation paths, unique device identifiers and other diagnostic data.
This service usage data helps Whitepay systems to ensure that Our Website is accessible for users across all platforms and can aid in case of disputes or technical issues.
You agree to provide the Personal Information specified herein and agree that your provided Personal Information may be processed and stored by Whitepay.
Purposes of collection
Whitepay only collects the Personal Information that is reasonably necessary for Whitepay to efficiently conduct its activities.
Whitepay collects and uses the Personal Information in furtherance of the following aims:
- to maintain and improve Our Website. Whitepay uses Personal Information to ensure that Our Website functions properly. We process your Personal Information to provide a personalized experience, and implement the preferences you request;
- to provide quality control. We process your Personal Information for quality control and staff training to make sure We continue to provide you with accurate information. If We do not process Personal Information for quality control purposes, you may experience issues or other interruptions.
- to research and development purposes. We process your Personal Information to better understand you and the way you use and interact with Our Website. In addition, We use such information to customize, measure, and improve the content and layout of Our Website and other applications, and to develop new services. Without such processing, We cannot ensure your continued enjoyment of Our Website.
- to process your inquiries and to respond to your requests. For example, when you contact us to learn more about our products or services or when you request to receive certain materials from us (e.g. white papers, research papers, product and services information).
- to send you information related to Our services and products that We believe may interest you, such as newsletters or product and service updates. Such communications will be sent to you when you have chosen to receive such communication or when We have a legitimate interest to market our products and services. In any event, you will always be able to opt-out of receiving such communications. Opting out may be done directly in the communication received.
- in our legitimate interest to prevent fraud or harm to Us or to any third party, and ensure the security of our network and services.
- where it is necessary for Whitepay to comply with its legal obligations and to exercise and enforce its legal rights.
We may also use certain third-party marketing and advertising networks to help us market our products on our own website and on third-party websites (e.g. remarketing ads across the Internet by Google or Facebook).
You have the following rights under the above-mentioned regulations:
- Right to withdraw - you have the right to withdraw your consent where you have previously given your consent to the processing of your Personal Information;
- Right to object - you have the right to object to the processing of your Personal Information if the processing is carried out on a legal basis other than consent.
- Right to be informed - you can ask Whitepay what categories of your Personal Information is being collected;
- Right to opt-out - you can ask Whitepay to stop using your Personal Information for business and other benefits;
- Right to erasure (right to be forgotten) - you can ask Whitepay to delete your Personal Information;
- Right of access - you can ask Whitepay to provide the list of actual Personal Information values collected;
- Right to non-discrimination - Whitepay provides equal services, meaning they cannot discriminate against your rights;
- Right to rectification - you can ask Whitepay to correct your Personal Information in a situation when such data available Us or disclosed to third parties is inaccurate or incomplete;
- Right to restrict - you can ask Whitepay to introduce the restriction regime on the processing of your Personal Information, so that in each case the data may be processed only upon separate consent from you.
- Right to data portability - if We process your Personal Information based on your consent, or the processing is carried out by automated means, you may request to receive your Personal Information in a structured, commonly used and machine-readable format, and to have Us transfer your Personal Information directly to another Controller, where technically feasible unless the exercise of this right adversely affects the rights and freedoms of others. (Controller is a natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of your Personal Information).
- Right to lodge a complaint - if you believe that we have infringed your rights, We encourage you to contact us first at email@example.com so that We can try to resolve your issue or dispute informally. You also have a right to lodge a complaint with a competent supervisory authority.
- Storage of your personal information - We will try to limit the storage of your Personal Information to the extent that storage is necessary to serve the purpose(s) for which the Personal Information was processed, to resolve disputes, enforce our agreements, and as required or permitted by law.
To exercise any of these rights, please contact Whitepay at firstname.lastname@example.org. Whitepay will respond to your request within a reasonable timeframe and notify you of the actions taken.
You will not have to pay a fee to access your Personal Information (or to exercise any of above-mentioned rights). However, We may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, We may refuse to comply with your request in these circumstances.
You can withdraw your consent for your Personal Information processing at any time and ask Us to stop access, storage, usage and other processing of your Personal Information if you believe that Whitepay doesn't have the proper rights to do so.
Withdrawing your consent will not affect the lawfulness of any processing Whitepay conduct prior to your withdrawal, nor will it affect the processing of your Personal Information conducted in reliance on lawful processing grounds other than consent.
Please keep in mind that Whitepay might not be able to provide all of Our Website features to you anymore if you withdraw your consent.
Whitepay always works to fully protect your rights and comply with other obligations under privacy and Data protection frameworks including the GDPR and European Commission standards, and you will 2always have the opportunity to opt-out.
You have the right to request information from Us regarding the manner in which We share certain categories of your Personal Information with third parties for third parties direct marketing purposes. California law provides that you have the right to submit a request to Us at Our designated address and receive the following information:
- the categories of information We disclosed to third parties for the third parties direct marketing purposes during the preceding calendar year;
- the names and addresses of third parties that received such information, or if the nature of their business cannot be determined from the name, then examples of the products or services marketed.
You are entitled to receive a copy of this information in a standardized format and the information will not be specific to you individually. You may make such a request by emailing Us at email@example.com.
Whitepay will ask your agreement to process your Personal Information for specific purposes and you have the right to withdraw your consent at any time by contacting Us.
Personal Information Whitepay does not process
Whitepay does not collect or store any Personal Information about children under 18. We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your children have provided Us with Personal Information, please contact us. If We become aware that We have collected Personal Information from children without verification of parental consent, We take steps to remove that information.
Whitepay also does not process any Sensitive Personal Information, such as racial or ethnic origin, membership in political parties or political opinions, religious or philosophical beliefs, trade union membership, genetic/biometric data, health, sex life or sexual orientation. Nor do we collect any information about criminal convictions and offenses.
If you believe that Whitepay has collected such information, please directly contact Us immediately firstname.lastname@example.org in order to delete this information and resolve issues.
When You access Our Website Whitepay (or Google Analytics or a similar service provider on Whitepay’s behalf) may place cookies on your computer or other devices.
Cookies are sent to your browser from a website and stored on your device. Tracking technologies also used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Website.
Examples of Cookies We use:
- Session Cookies. We use Session Cookies to operate Our Website.
- Preference Cookies. We use Preference Cookies to remember your preferences and various settings.
- Security Cookies. We use Security Cookies for security purposes.
If you access Our Website from a mobile or other device, Whitepay may collect information for that device such as a unique device identifier ("UDID").
Whitepay uses these technologies to recognize you as Our Website user, customize Website, understand usage and determine the effectiveness of email marketing campaigns, measure promotional effectiveness and collect information about your computer or other access device to mitigate risk, help prevent fraud, and promote trust and safety.
Whitepay protects your Personal Information under internationally acknowledged standards, using physical, technical, and administrative security measures to protect the privacy of the information you provide to Whitepay from unauthorized or accidental access, loss, misuse, disclosure, alteration, destruction as well as from other illegal actions of third-parties.
Whitepay has also implemented a number of security and technical measures to ensure that your information is protected and securely maintained such as encryption, data storage diversification, internal data access restrictions, anonymization technology, data and asset diversification, and strict physical access controls to buildings & files.
Please note that transmission of information (including communications by email) over the Internet or other publicly accessible networks is not one hundred percent secure, no method of transmission over the Internet is totally secure.
Also, please note that Whitepay is not liable for the security of any information you are transmitted to Us or received from Us by Internet or wireless connection, including email, phone, or other means of communication since We have no way of protecting that information once it leaves and until it reaches Us. While We strive to use commercially acceptable means to protect your Personal Information, We cannot guarantee its absolute security.
You should also understand the responsibility and take safety precautions to protect your own Personal Information.
If you have any suspicions that your Personal Information has been put in jeopardy, or at any risk, particularly your account, password and/or other information, please make sure to contact Us as soon as possible email@example.com.
Personal Information sharing
Whitepay may disclose information about you:
- to the extent required by law such as to comply with court orders, search warrants, regulatory orders, subpoenas, and other lawful requests by public authorities, including to meet national security or law enforcement requirements;
- to protect the personal safety of users of Our Website or the public;
- in connection with any legal proceedings or prospective legal proceedings;
- to establish, exercise or defend Whitepay’s legal rights.
- to third parties that help us operate Our Website (e.g. server hosting providers, business management and email distribution service providers and other similar service providers). These companies are authorized to use your personal information only as necessary to provide these services to Us.
- to legal authorities, consultants, advisors or service providers when required to investigate, respond to, or prevent, fraud; or when required to ensure the security of our network and services and protect the safety of Whitepay or the public.
- to Whitepay resellers, agents, partners or service providers acting on our behalf in connection with the offering of Whitepay’s products or services.
- to third-party marketing and advertising networks to help us market our products on our own website and on third-party websites (e.g. remarketing ads across the Internet by Google).
As part of providing these services, Whitepay will share part of your Personal Information with such companies, for example: Google services – analytics, Facebook Inc. services - visitor action pixels, Cloud services/server services, etc.
- We use the "visitor action pixels" from Facebook Inc (1 Hacker Way, Menlo Park, CA 94025, USA, or, if you are based in the EU or Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland ("Facebook") on our Website. This allows Us to track your behavior after you have been redirected to the Website by clicking on a Facebook ad. This enables Us to measure the effectiveness of Facebook ads for statistical and market research purposes. The Personal Information and data in this way are anonymous to Us, i.e. we do not see the Personal Information of an individual. However, this Personal Information is stored and processed by Facebook, which is why We are informing you, based on our knowledge of the situation. Facebook may link this information to your Facebook account and also use it for its own promotional purposes, in accordance with Facebook’s Data Usage Policy https://www.facebook.com/about/privacy. You can allow Facebook and its partners to place ads on and off Facebook. A cookie may also be stored on your computer for these purposes. The legal basis for the use of this service is GDPR. You can object to the collection of your Personal Information by Facebook pixel, or to the use of your Personal Information for the purpose of displaying Facebook ads by contacting Facebook directly. We guarantee the adequacy of data transfer to the third country USA through the agreement of EU standard contractual clauses.
In some circumstances, Whitepay will anonymise your Personal Information (so that it can no longer be associated with you) for research or statistical purposes, in which case We may use this information indefinitely without further notice to you.
International Data Transfer
If you are located in the EU, make a notice that your Personal Information may be transferred to countries that are not part of the EU.
Whitepay will take additional measures in order to establish that your Personal Information is treated just as safely and securely as it would be within the European Union and under the Data Protection Legislation as follows:
- choosing only partners and services that are compliant with the EU standards;
- limiting access to your Personal Information to those employees, agents, contractors, and other third parties with a legitimate need to know and ensuring that they are subject to duties of confidentiality;
- procedures for dealing with data breaches (the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, your personal data) including notifying you and the governing authority where Whitepay is legally required to do so.
Your Personal Information may also be transferred to - and maintained on - computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction.
Some of Our external third parties are based outside of the European Economic Area (EEA) so their processing of your Personal Information will involve a transfer of data outside the EEA.
Once We transfer your Personal Information outside the EEA, We shall observe the criteria set within the EEA.
For further details, see European Commission: Adequacy of the protection of personal data in non-EU countries: (https://commission.europa.eu/law/law-topic/data-protection_en).
Where We share Personal Information with fraud and crime prevention agencies and fraud and/or criminal history checking service providers in the EEA, they may transfer your Personal Information outside of the EEA, in this case they impose contractual obligations on the recipients of that data to protect your Personal Information to the standard required in the EEA and/or they may require the recipient to subscribe to certain standards, intended to enable secure data sharing.
Whenever We transfer your Personal Information out of your country, We also ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
- We will only transfer your Personal Information to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission.
- Where We use certain service providers, Whitepay may use specific contracts approved by the European Commission which give Personal Information the same protection it has in Europe.
- Where We use providers based in the US, Whitepay may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to Personal Information shared between Europe and the US.
Please contact Us firstname.lastname@example.org if you want further information on the specific mechanism used by Us when transferring your personal data out of the EEA.
Personal Information retention
Whitepay will only retain your Personal Information for as long as reasonably necessary to fulfil the purposes for its collection, including for the purposes of satisfying any legal, regulatory, accounting or reporting requirements.
Whitepay may retain your Personal Information for a longer period in the event of a complaint or if it is reasonably believed that there is a prospect of litigation in respect to Whitepay relationship with you.
To determine the appropriate retention period for Personal Information, Whitepay considers the amount, nature and sensitivity of the Personal Information, the potential risk of harm from unauthorised use or disclosure of your Personal Information, the purposes for which Whitepay processes your Personal Information and whether Whitepay can achieve those purposes through other means, and the applicable legal, regulatory, accounting or other requirements (for example, as needed to provide Our Website services, comply with Whitepay legal obligations, resolve disputes, etc.).
According to the Data Protection Regulation, Whitepay has to keep basic information about its users (including but not limited to contact, identity, financial and transactional data) for at least 5 years after you've requested account deletion.
Whitepay will not keep your Personal Information for any longer than is necessary for the scope of the reason(s) for which it was collected.
Your Personal Information will be stored according to the following factors which determine the period of how long it will be kept:
- Whitepay objectives and requirements;
- the types of Personal Information in question;
- the purposes for which Personal Information in question is collected, held and processed;
- Whitepay legal basis for collecting, holding and processing that Personal Information;
- any legal obligation to store such information.
Whitepay ensures that Personal Information kept is regularly reviewed against such criteria to assess whether it should be kept any longer.
For the purpose of defending Whitepay legitimate interests against possible legal claims, please note that correspondence (e.g. email addresses and content, chats with the customer service team, call recordings etc.) will be kept up to 10 years, depending on the limitation period (a limitation period is a time period during which a claim can be made) applicable in your country, after the end of the relationship.
You may send an email at email@example.com.